Arts Commons – Education Coordinator

We are seeking an enthusiastic and experienced team player to fill the full-time position of Education Coordinator. The Education Coordinator is responsible for supporting the delivery of educational programming for schools, families and adult learning. Reporting to the Education Associate, the Education Coordinator supports the Education Associate in the day-to-day advancing of all portfolio classes, resources and execution. The Education Associate is also responsible for liaising with and coordinating logistics for interactions with Arts Commons, education clientele, students and teaching artists.

About Arts Commons:

Arts Commons is a key contributor to the social, economic, cultural and intellectual life and well-being of the citizens of Calgary and are one of Canada’s largest and most vibrant arts centres. Located in the heart of Calgary’s Cultural District in the downtown core, the centre occupies a full city block and is home to five theatres and the world-class Jack Singer Concert Hall.  

Each year, the centre hosts over 1,800 performances and events, including live theatre, concerts, dance productions, readings, public forums, art exhibits, and much more. The resident companies of Arts Commons including Alberta Theatre Projects, Arts Commons Presents, the Calgary Philharmonic Orchestra, Downstage, One Yellow Rabbit, and Theatre Calgary create, perform, and present a wide range of award-winning and highly acclaimed theatre and concerts each season.   Arts Commons also houses rehearsal spaces, a costume and set construction shop, administrative offices, meeting rooms, a café, and the centralized Arts Commons Box Office. 

Key accountabilities:

  1. Site coordinator for ConocoPhillips Hub for Inspired Learning
    • Coordinates logistics, schedules, supplies and bussing for the ConocoPhillips Hub for Inspired Learning
    • Hosts students, teachers and volunteers on-site for duration of program
    • Attends off-site meetings in all quadrants of the city
    • Provides building and downtown tours
    • Facilitates curricular inquiry through arts based learning
    • Supports program administration as needed such as data entry, information processing, completing paperwork and filing
    • Supports communications and relationships for local and industry relationships
    • Prioritizes student and youth care, safety and best practice
    • Provides customer service for education cliental as needed
  2. Registration & Bus Coordinator National Geographic Live!
    • Coordinates & monitors school bookings/registration for National Geographic Live!
    • Coordinates & books bussing for sponsored schools
    • Coordinates ticket builds in Tessitura and liaises with box office & FOH
    • Tracking and confirming sales orders
    • Payment processing
    • Creating & managing seating plans
    • Accurately analyzing and assessing sales data
    • Coordinating bussing and seating arrangements for schools in Jack Singer Concert Hall
    • Resolving any sales related issues with customers
    • Compiling statistical data regarding sales and sponsored registrations/tickets
  3. Assistant for other programs in Education portfolio as allocated by the Education Associate
  • Assisting with on-site hosting and program execution for One Day Arts School, Teacher Professional Development, and other ad hoc events in programming department
  • General administration to support the Education Associate and operation of the Education department
  • Coordinates bookings and registration for ad hoc Education courses
  1. In-class Instruction and on-site hosting to support program delivery
    • Provides in-class arts instruction for students in grades K-12
    • Facilitates student discussions and journalling activities
  2. Event Hosting
    • Coordination, set-up & strike of ad hoc events
    • Managing invitation and attendee lists
    • Hosting & liaising with event guests
    • Catering & reception organization
  3. Documentation, Archiving & Feedback Collection
    • Documenting student/teacher testimonials and experiences
    • Collecting feedback for select program through surveys
    • Report writing
    • Managing FOIP and maintaining photo/video library for education with students who have approvals
    • Some photo editing in simple tools such as Microsoft Paint

Requirements:

Applicants should have a degree or diploma in Arts Administration or Fine Arts and minimum 2 years’ experience in an Arts or Education role. Other desired skills and qualifications include:

  • Ability to manage multiple projects that have overlapping workflow
  • Ability to collect and assess client requirements in a flexible way
  • Excellent communication skills – listening, receiving, clarifying, consolidating and conveying
  • Excellent data tracking and analysis, and ability to report data in a variety of ways
  • A passion for working with children and youth
  • An artistic practice in drama, dance, visual arts or music
  • Teaching experience in recreational or education settings with a focus on arts based education
  • Previous experience with Tessitura & ArtsVision an asset
  • Intermediate to advanced Excel skills
  • Values driven
  • Customer Service driven (all stakeholders, internal services)
  • General knowledge of Alberta K-12 curricular priorities
  • Ability to calculate figures and amounts such as discounts, interest, proportions and percentages
  • Understanding of the implications of new information for both current and future issues
  • Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
  • Project/event coordination or box office sales experience an asset
  • First Aid, Drivers Licence, Vulnerable Sector Check

This position has a 40-hour work-week, occasional evening and weekend work may be required. A competitive compensation package, including extended health benefits, is offered.

To apply, please forward your resume in confidence to:

Human Resources

Arts Commons

205 - 8th Ave SE Calgary, Alberta   T2G 0K9 

Email: employment@artscommons.ca

Please state the position you are applying for. No phone calls please. We thank all interested applicants in advance, but will only be contacting those selected for an interview.